Category Archives: News

Email to Office 365 Migration

The proposed date for the migration of chemistry mailboxes is week commencing 6th July.

The following information has been provided by IT Services:

 

In the coming weeks IT Services will be upgrading your email to a new system hosted by Microsoft. The service is called Office 365 and offers email, cloud storage and office web apps. In addition, staff and students are granted 5 copies of the latest Microsoft Office suite to install on smartphones, tablets and personally owned computers. See information about Office 365 here http://www.st-andrews.ac.uk/office365, please take the time to read through this information.

 

Why are we doing this?

The contract with our existing email provider expires in the end of October. Microsoft Office 365 offers advanced email features and lots of benefits all free for education.

 

What does this mean for me?

You will get an email service provided by Microsoft, a highly secure and dependable email service. Unlimited online file storage is provided with OneDrive, an alternative to Dropbox, where you can upload, create and share files to collaborate with others in or outside the University.

 

What do I need to do?

Before we move all your email to the new system you need to do some housekeeping, Microsoft will not allow large emails to be transferred. Large email attachments (greater then 25MB) in your mailbox and any shared mailboxes will need to be saved to your home drive or shared drive then deleted from your mailbox. See the pre-migration tasks here; http://www.st-andrews.ac.uk/itsupport/accounts/o365/migrationtasks/. Please do this before 5pm the day before the upgrade. You risk losing these emails if you do not save them to your computer.

Backend Email Changes + Extras

ITS will be migrating the Universities email storage from Brightsolid’s Exchange hosting to Microsoft’s own Office 365 platform. For anyone using the Outlook client this hopefully should be a seamless transition.
The planned date for Chemistry to move is Friday 26th June.

There is additional benefits to moving to Office 365:

  • Use of the online version of Office – Handy for editing documents when you don’t have access to a fully copy of Office
  • 5 copies of full Office to install pretty much wherever you want
  • Lync – Desktop instant messaging, video conferencing and sharing client
  • OneDrive – Unlimited Cloud storage

More details http://www.st-andrews.ac.uk/itsupport/accounts/o365/

Self Service Password Reseting

There will soon be an on-line service for resetting your university password if you have forgotten it. Currently you have to directly to the help desk.
This system will require you to register some security information before you can use the system. And a mobile phone will be required to receive the reset code.

When this service is available for use there will be announced.

Mobile Email – Security

In a few weeks time I.T.S. will be upgrading the security requirements of devices connecting to the University’s Staff email system via Activesync (Exchange) method, which also allow access to your Exchange (Outlook) email, calendar and contacts.
To continue to use this, devices with be required to have a minimum four digit pin code and will need to encrypt their file system. Many devices are already encrypted as standard.
In addition, it can be possible to remotely wipe devices if lost or stolen.

If you are not happy to add these additional security feature to your device, using webmail will be an option.

The new mobile device encryption policy is available on the I.T.S. Data Encryption page

Fraser